About the HR Accidents Form

You can use the HR Accidents form to track accidents that occur on a job.

You can access this form from the main menu or from the Accident Tracking tab in HR Resources (by pressing F5 in the Accident column). Much of the information in this form reflects information required on the Worker’s Comp and OSHA (Occupational Safety & Health Administration) accident reporting forms.

Accident Header

  • Info – This header tab is used to enter basic information about the accident, such as the date, time, and location of the accident, who reported the accident and when, whether the accident occurred on the employer’s premises or at a job site, and if the accident occurred at a mine, the mine’s MSHA ID# (used on the HR MSHA 7000-1 (Mine Accident, Injury Illness) report.

  • Corrective Action – This header tab is used to enter the details about any corrective action taken, if applicable.

  • Witness – This header tab is used to enter information about witnesses to the accident. The witness type (i.e. Contact, Resource, or Other) determines what additional information is required. Witnesses that are defined as ‘Other’ can be added on the fly, and will usually apply to any individual that is not a regular claim contact or employee.

Accident Detail

  • Info - This detail tab is used to enter information about employees, equipment, and/or third parties involved in the accident. The accident type (i.e. Resource, Equipment, or Third Party), determines the additional information required. For example, if the accident type is ‘Resource’, you will need to specify the resource number, indicate whether a worker’s comp file was claimed, and the claim number. Other inputs allow for specifying the accident code, the date the accident was closed, the supervisor or superintendent on duty, and the project manager. If the accident type is ‘Resource’ or ‘Third Party’, information can be entered about emergency room treatment or hospitalization.

  • More Info - This detail tab is used to additional information about the accident, such as whether it is reportable to OSHA or MSHA (Mine Safety & Health Administration), or was a First Aid-only type accident. If reportable to MSHA or OSHA, additional inputs are displayed to enter related information (e.g. illness or injury if OSHA or job/mine experience if MSHA). Other fields allow for specifying whether or not hazardous materials were involved, MSDS (Material Data Safety Sheet) information, if applicable, whether the accident should be reported to DOT (Department of Transportation), and the object/substance responsible for the accident.

  • Narrative – This tab is used to enter detailed 'narrative' information about the accident, including the cause of the accident, a description of the injury or illness, what first aid was administered (if any), and what activity the resource was involved in when the accident occurred.

  • Claims – This detail tab is used to enter the claim information for an accident. The information on this tab can be used to file worker’s comp claims or to track claims paid by the employer. Information includes claim date and contact, medical facility used for initial/ongoing treatment, the total cost, deductible, and non-deductible amount paid, and whether claim was filed with Worker’s Comp.

  • Body Parts - This detail tab is used to record injuries to all of the body parts affected by the accident. For each entry on this grid, you identify the body part involved (leg, arm, eye, etc.) and the injury type (burn, fracture, contusion…). Body Parts and Injury Types are set up and defined in HR Codes, Types B and I, respectively. The information entered on this tab is used on the OSHA report.

  • Restricted/Lost Days – This tab is used to track work days that were lost or restricted for this employee due to the accident. Information entered includes the dates affected, whether it was a restricted or lost day, and any notes that explain the restriction or provide pertinent information relating to the event.

  • Contact Log – This tab is used to enter claim contact information. Any person with whom conversations or any other form of communication occurred regarding the accident can be logged here. This includes contact with the victim, witnesses, doctors, claim adjusters, and so forth. Space is provided with each entry to record the conversation or communication that occurred.

Note: You can track changes to accident information by checking the Accidents option in the Employment History Event Options section of HR Company Parameters.