Field Definitions: PR Leave Code Reset Form

The following is a list of field descriptions for the PR Leave Code Reset form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Reset Accrual Amounts to 0.00 hours for the next frequency period

The Reset Accrual Amounts to 0.00 hours for the next frequency period check box on the PR Leave Code Reset form.

Select this check box to reset amounts for the two accrual limits in PR Employee Leave to 0.00 for the next frequency period. You can only perform a reset if there are no open or unprocessed leave batches for the current PR Company.

Reset Available Balances to Carryover Limit

The Reset Available Balances to Carryover Limit check box on the PR Leave Code Reset form.

Select this check box to reset available balance limits to the Carryover Limit specified in PR Leave Codes or the Carryover Employee Override specified in PR  Employee Leave. You can only perform a reset if there are no open or unprocessed Leave batches for the current PR Company.

Note: The system sets all negative leave balances to 0.00 during the reset process.

Reset Date

The Reset Date field on the PR Leave Code Reset form.

Enter the reset date (must be greater than the Last Reset date in PR Employee Leave). All Leave History posted on or before this date is ignored when updating current balances and available amount.

Leave Code Option

The Leave Code option on the PR Leave Code Reset form.

This field is enabled once you select a Reset Type.
  • All – Select this option to reset the Accrual Limits and/or Available Balance Limits for all leave codes.

  • Leave Code – Select this option to reset the Accrual Limits and/or Available Balance Limit for a specific leave code (indicated to the right).

Leave Code

The Leave Code field on the PR Leave Code Reset form.

This field is enabled once you specify a Reset Type and then select the Leave Code option.

Enter the leave code for resetting the Accrual Limits and/or Available Balance Limits. Leave code must be set as Active in PR Leave Codes. If you enter an inactive leave code, an error displays and you must enter an active code before proceeding. Press F4 for a list of valid leave codes.
Note: If you elected to perform a reset for all leave codes, the reset process will skip all inactive leave codes; that is, leave codes that are flagged as inactive in PR Leave Codes and/or PR Employee Leave.

Frequency Option

The Frequency option on the PR Leave Code Reset form.

This field is enabled once you select a Reset Type.
  • All - Select this option to reset the Accrual Limits and/or Available Balance Limits for all frequency codes.

  • Frequency - Select this option to reset the Accrual Limits and/or Available Balance Limit for a specific frequency code (indicated to the right).

Frequency

The Frequency field on the PR Leave Code Reset form.

This field is enabled once you specify a Reset Type and then select the Frequency option.

Enter the frequency for resetting the Accrual Limits and/or Available Balance Limits. Press F4 for a list of valid frequencies.

Employee Option

The Employee option on the PR Leave Code Reset form.

This field is enabled once you select a Reset Type.
  • All – Select this option to reset the Accrual Limits and/or Available Balance Limits for all employees.

  • Employee – Select this option to reset the Accrual Limits and/or Available Balance Limit for a specific employee (indicated to the right).

Employee

The Employee field on the PR Leave Code Reset form.

This field is enabled once you specify a Reset Type and then select the Employee option.

Enter the employee for which you are resetting Accrual Limits and/or Available Balance Limits. Employee must be set as Active in PR Employees. Press F4 to select from a list of employees.

Delete any reset transactions currently posted to this date

The Delete any reset transactions currently posted to this date field on the PR Leave Code Reset form.

Select this check box to 'reverse' leave reset transactions. The Reset Date specified above must match the Reset Date of the original reset transactions. The reset process pulls the previously reset transactions into a new batch and flags all of the transactions for deletion. When the batch is processed, all reset transactions in the batch are removed from the Leave History table, the 'Last Date Reset' (in PR Employee Leave) sets to null, and the Accrual Limits and Available Balance Limits are set to the previous values.

If you are running a normal leave reset, do not select this check box.

Note: During the reset process, the system skips all previously posted reset transactions that reference an inactive leave code (that is, a leave code flagged as inactive in PR Leave Codes and/or PR Employee Leave).