About the PR Leave Entry Form

Leave accrual and usage entries can either be generated through the PR Automatic Leave Accrual/Usage form or manually entered in this form.

Automatically generated entries can also be reviewed and edited here.

If the entry was generated from the PR Automatic Leave Accrual/Usage form and has a PR group, pay period date, and pay sequence number, only the amount and description can be changed. You cannot edit the employee, leave code, date, or type. You may delete the entry and manually enter a new one, but the new entry will not have a PR group, pay period ending date, or sequence #. You may also rerun the PR Automatic Leave Accrual/Usage form as needed to correct errors.

Note: Please be aware that these are batch entries; therefore, you must post the batch before the updated information is reflected in PR Employee Leave or any Leave Tracking reports.

Whether entering entries manually or reviewing auto generated entries, the informational display above the grid provides information about each employee's leave values. For each of the Accrual Accumulators and the Available Balance, the display shows the Adjustment, Current, and Limit values, as well as the Reset Frequency and Last Reset date.

If you are adding entries manually, the Adjustment values remain blank until the entry is accepted, then populate based on the entry type.

Note: In order to post leave accrual and usage entries, the specified leave code must have an assigned limit greater than 0.00 in PR Leave Codes.

Additionally, the leave code must be flagged as Active in PR Leave Codes and PR Employee Leave. If you enter an inactive leave code manually, the system displays an error and will not allow the entry. If you generated leave entries in PR Auto Leave Accrual/Usage, the system automatically skips inactive leave codes.

Reset and Reset Reversal Transactions

If you have run the PR Leave Code Reset form, you can review the reset transactions in this form. Reset transactions are assigned a Type of R (Reset) and a description that identifies the type of reset (e.g. '**Reset Accrual/Avail Bal). Some editing may be done to these transactions, though you cannot edit the Type or Amount. You also have the option to delete those transactions that you do not want processed.

You can also review reset reversal transactions in this form. Reset reversals are 'reset' transactions that have been pulled back into a batch and marked for deletion using the PR Leave Code Reset form. When reviewing these transactions in this form, note that they are highlighted in red and flagged as “Delete”. In addition, each transaction is flagged with transaction type of R (Reset) and has a description matching the original reset transaction. These transactions cannot be edited, though you can delete transactions you do not want processed.

For both reset and reset reversal transactions, note that the “Accrual Limit #1 Adjustment”, “Accrual Limit #2 Adjustment”, and “Avail Bal Adjust” columns in the grid display a value (these columns do not display values for Usage and Accrual entries). These values are identical to the Adjustment values shown in the informational display above the grid, except that they are the reverse of the values above the grid. For example, if the values in the grid are negative, the values above the grid are positive and vice-versa. The grid shows the original reset entry (which you are 'backing out'), whereas the informational display shows the values being 'added' back in).