Update Usage and Rate-Based Accruals

Usage (for both fixed-amount and rate-based leave codes), as well as rate-based accrual information, should be determined every pay period.

To determine usage and rate-based accrual information, run PR Auto Leave Accrual/Usage. The system determines both usage and rate-based accruals using the information specified on the Accrual/Usage Info tab in PR Leave Codes. For more information, see PR Leave Codes.

The following instructions describe how to update usage and rate-based accruals.

Note: If you are updating a leave code with limits (either accrual limits or available balance limits) you must first reset the accrual limits or leave balance settings. For more information, see Processing Employee Leave.
  1. In the PR Leave Entry form, select File > Leave Accrual Usage Init.
    The PR Auto Leave Accrual/Usage form displays.
  2. Select the Use Pay Period earnings to update Leave usage... check box.
    The system enables the other fields in the Usage and Rate Based Accruals section of the form.
  3. In the PR Group field, enter the payroll group for updating usage and rate-based accruals.
  4. Enter a date range in the Beginning PR Ending Date and Ending PR Ending Date fields.
    Note: Pay periods within this range must be valid for the batch month. For split-month pay periods, either the beginning or ending month of the pay period must be equal to the batch month.
  5. (Optional) Enter a description for this usage/rate-based accrual update in the Description field.
    Note: This field initially defaults a description based on the specified payroll group and pay period range.
  6. Click Update.
    The system displays a confirmation message; click Close. You are returned to the PR Leave Entry form, where you can review the leave entries.
    Note: The update process includes only active employees and leave codes; if inactive employees and leave codes are found, they are skipped.
  7. Click Close.
  8. Select File > Process Batch.
    The PR Batch Process form displays.
  9. Process the batch.