Field Definitions: PR Payroll Process Form

The following is a list of field descriptions for the PR Payroll Process form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

PR Group

Enter the payroll group for processing. Press F4 for a list of valid payroll groups.

Pay Period Ending Date

Enter a Pay Period Ending Date that, when combined with the PR Group, identifies an open pay period. This field initially defaults the last pay period accessed by the current user.

Processing Options

Select a processing option:

  • All Employees - You should only select this option if changes for the current pay period have been made to the basic setup information used to apply add-on earnings or calculate deductions and liabilities. Typically, this is a rate or other setup correction discovered after the initial processing has been completed. You can reprocess employees even after they have been paid, because payment information is never changed by this form. However, if the processed earnings and deduction totals do not match the payment totals, you will not be able to close the pay period. For all other processing, it is recommended that you use the Employees with changed earnings or overrides option.

  • Employees With Changed Earnings or Overrides - This is the recommended method to use at all times—even when processing your payroll for the first time. Using this option processes everyone with new and changed records and never reprocesses those without any changes.

  • Select Employee - Use this option if you want to process an individual employee.

Employee

If you chose the Select Employee processing option, enter an employee number that is valid for pay period processing. Press F4 for a list of valid employees.

Restrict by Payment Seq #

Check this box to limit the processing to the payment sequence that you enter in the Payment Seq # field.

If unchecked, the system process all payment sequences within the pay period.

Payment Seq #

The system enables this field when you check the Restrict by Payment Seq # box.

Enter the Payment Sequence number that you want to process.