Running Ledger Updates

You will use the PR Ledger Update form to send payroll information to the Job Cost (JC), Equipment Management (EM), Service Management (SM), General Ledger (GL), and Cash Management (CM) modules.

Additionally when you run an update, the system updates each employee's monthly accumulations of earnings, deductions, and liabilities. Using this form you can process an update for one pay period at a time, so you may need to run multiple updates.

The following instructions detail how to run the ledger update.

  1. Enter a payroll group and period ending date in the PR Group and Pay Period Ending Date fields, respectively, or accept the default.
    Note: These fields default to the payroll group/pay period that you last accessed.
  2. Tab off of the Pay Period Ending Date field to enable the boxes in the Available Updates section of the form.
  3. In the Available Updates section, check each box that corresponds to the modules that you wish to update.
  4. Click Validate.
The system generates the distribution reports and enables all equivalent boxes in the Distribution Reports section of the form.
  5. Click Preview or Print to view the associated reports for each of the boxes.
    Note: If there any errors or if you wish to make corrections based on what you see in the reports, you can clear this batch and go make the appropriate corrections and rerun the update.
  6. Click Post when you are ready to run the update.
The system displays a confirmation message.
  7. Click Close.
  8. Repeat steps 1 -7 for any remaining payroll group and pay period combinations.

    When you are done running ledger updates, the system updates the Final Updates boxes in PR Pay Period Control. You can now run an update to the Accounts Payable (AP) module.