Field Definitions: PR ACA Process Form

The following is a list of field descriptions for the PR ACA Process form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Line/Description

Line and Description fields on the PR ACA Process form, ALE Member Info - Monthly tab

The Line and Description fields are non-editable and correspond to the line numbers/descriptions on IRS Form 1094-C. These fields are used to indicate the months in which ALE members were offered Minimum Essential Coverage:

  • Line 23/All 12 Months — Used if MEC was offered for all 12 months of the year.

  • Line 24-35/Jan - Dec — Used if MEC was offered for fewer than 12 months of the year.

MEC Offer Indicator

MEC Offer Indicator check box on the PR ACA Process form, ALE Member Info - Monthly tab

Select this checkbox on the appropriate line(s):

  • If the employer offered minimum essential coverage (MEC) under an eligible employer-sponsored plan to at least 95% of full-time employees and their dependents for all 12 months, select the check box in Line 23 - All.

  • If the employer offered minimum essential coverage (MEC) under an eligible employer-sponsored plan to at least 95% of full-time employees and their dependents for fewer than 12 months, select the check box(es) in the line(s) for the appropriate months.

Full Time Empl Count

Full Time Empl Count field on the PR ACA Process form, ALE Member Info - Monthly tab

On the appropriate lines, enter the number of full-time employees who were offered minimum essential coverage (MEC) under an eligible employer-sponsored plan.

If the count is consistent across all 12 months, indicate so by selecting the MEC Offer Indicator check box on line 23. Otherwise, select the check box next to each appropriate month. For more information, see MEC Offer Indicator.

Agg Group Indicator

Agg Group Indicator check box on the PR ACA Process form, ALE Member Info - Monthly tab

If the Is Member Of Aggregated ALE Group check box on the Info tab is selected, select this Agg Group Indicator check box. This indicates that, during any month of the calendar year, the employer was a member of an aggregated Applicable Large Employer (ALE) group.

Seq

Seq field on the PR ACA Process form, ALE Group Members tab

Enter N, New, or + to add a new Applicable Large Employer (ALE) member sequence. The system will automatically assign the next available sequential number.

Note: The 1094-C report allows a maximum of 30 members. If an ALE group includes more than 30 members, the system will use a ranking to determine the top 30. To set a rank, use the Rank field. For more information, see Rank.

Other Member PRCo

Other Member PRCo field on the PR ACA Process form, ALE Group Members tab

If the member company is a valid company (set up in HQ Company Setup), enter the company number for the member company, or press F4 to select from a list of valid company numbers.

If the member company has not been set up in HQ Company Setup, leave this field blank.

Other Member Name

Other Member Name field on the PR ACA Process form, ALE Group Members tab

If a valid HQ company (set up in HQ Company Setup) was entered in the Member Co field, this Co Name field defaults from the Business Name field in HQ Company Setup.

Accept the default, or enter a name for the member company, up to 60 characters.

Editing this field does not update the corresponding field in HQ Company Setup.

Other Member EIN

Other Member EIN field on the PR ACA Process form, ALE Group Members tab

If a valid HQ company (set up in HQ Company Setup) was entered in the Member Co field, this EIN field defaults from the Federal Tax ID field in HQ Company Setup.

Accept the default, or enter the Employer Identification Number (EIN), up to 20 characters.

Editing this field does not update the corresponding field in HQ Company Setup.

Transmission ID

Transmission ID field on the PR ACA Process form, Transmission History tab

Read-only field. Displays the 1095-C transmission ID. This field is populated when an e-file transmission is written with the current, numeric transmission ID in the 1095-C record.

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

Corrected Transmission ID

Corrected Transmission ID field on the PR ACA Process form, Transmission History tab.

Read-only field numeric value. This field is automatically populated when a previously generated Transmission ID 1095-C e-file transmission is corrected and the replacement transmitted.

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

Transmission Type

Transmission Type field on the PR ACA Process form, Transmission History tab

Read-only field. Upon transmission of an 1095-C e-file, this field is automatically populated with one of the following transmission types:

  • Original

  • Corrected

  • Replacement

  • Test

    The ability to create a correction or replacement electronic file depends on the status of the transmission to be corrected or replaced.

  • Replacement files require the Transmission Type to be Replacement, and the Transmission Status set to Rejected.

  • Correction files require the Transmission Type to be Corrected, and the Transmission Status set to Accepted with Errors.

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

Date Generated

Date Generated field on the PR ACA Process form, Transmission History tab

Read-only field. System-generated date the IRS 1095-C e-file was created and transmitted.

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

UUID

Corrected Transmission ID field on the PR ACA Process form, Transmission History tab

Read-only field. A unique identifier ID for the transmission.

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

Transmitter Control Number

Transmitter Control Number field on the PR ACA Process form, Transmission History tab

Read-only field. The user's ten-character (alphanumeric) transmitter control number that was used when the e-file was created. Populated by the code entered in the TCC field of PR Company Parameters.

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

Receipt ID

Receipt ID field on the PR ACA Process form, Transmission History tab

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

Enter the 17 character alpha numeric (minimum) receipt ID provided by the IRS after a transmission has been successfully transmitted and uploaded into the IRS system. When finished entering the ID information, change the status in the Transmission Status field.

Note: Once a Receipt ID has been issued and updated in the history table, the 1095-C record may also be identified by Receipt ID and Transmission ID.

Transmission Status

Transmission Status field on the PR ACA Process form, Transmission History tab

Note: As of December 2021, all ACA printing and eFiling must be done via Aatrix. Aatrix does not send data back to Vista, so the Transmission History tab will no longer be updated with transmission history. However, existing history will be left intact.

This field defaults to PD - Pending .

After entering the receipt ID in the Receipt ID field, select one of the following options for a transmission status. The value you select here was supplied to you by the IRS in their Acknowledgment of your e-file transmission.

  • PD - Pending - The default setting inserted when the e-file is generated.

  • AC - Accepted - Select this option if the IRS has accepted this e-file.

  • AE - Accepted with Errors - Select this option if the IRS has noted that this e-file was accepted with errors.

  • RJ - Rejected - Select this option if the IRS has rejected this e-file.

  • NF - Not Filed - Do not use this option.

    The ability to create a correction or replacement electronic file depends on the status of the transmission to be corrected or replaced.

  • Replacement files require the Transmission Type to be Replacement , and the Transmission Status set to Rejected .

  • Correction files require the Transmission Type to be Corrected , and the Transmission Status set to Accepted with Errors .