Field Definitions: PR Employee T4 Slips Form

The following is a list of field descriptions for the PR Employee T4 Slips form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Employee

This field displays the employee you selected from the T4 Employees tab of the PR Canada T4 form. You can change the employee information in this field; however, the new employee information must be from an employee who has been initialized for the year (as displayed in the Tax Year field). You can also press F4 to look up an initialized and associated employee if you need to change the employee you have selected.

Note: If you find that you need to enter a new employee manually, you must return to the T4 Employees tab.

Slip #

This field is auto-generated based on the payroll account, tax year, and employee.

Province

Type a valid province in this required field.

Note: Press F4 to look up valid PR provinces or F5 to set up a valid PR province.

Payroll Program Account

Enter a valid payroll program account number or press F4 to search for a valid account number. You can also press F5 to set up a valid payroll program account number from the Payroll Program Accounts setup form. This is a required field.

Return Type

The Return Type drop-down on the PR Employee T4 Slips form, T-Slips Grid tab.

Note: Beginning December 2021, Aatrix is required for T4 reporting. Amended and canceled T4s must be handled directly in Aatrix (using the History button in PR Aatrix - T4 Print and eFile). Therefore, this field is no longer used and is disabled. However, to preserve historical data, this field remains visible. New records automatically default as "Original" and are not updated by Aatrix.

Display only, the return type for the selected T4 slip:

  • O- Original - Default setting for new slips.

  • A - Amended - Indicates an amended T4 file was created for the selected slip.

  • C -Cancelled - Indicates the T4 filing was canceled.

T4 Flag

The T4 Flag check box on the PR Employee T4 Slips form, T-Slips Grid tab.

Note: Beginning December 2021, you must use Aatrix to print and eFile T4s. This flag, previously used for targeted selected of slips when generating a second set of T4 slips for a tax year, is not used by Aatrix and is therefore only used for targeted selection when running the PR Canada T4 Slip Review report.

This field defaults as unselected.

Select this check box to allow targeted selection of this slip when running the PR Canada T4 Slip Review report (accessed via the Reports menu or from this form by selecting Options > Reports > PR Canada T4 Slip Review).

When you run the report and select the Include slip only if its T4 flag is set option in the report parameters, the report includes only those slips with this check box selected here, provided that the slip also meets all other criteria that you specified on the PR Canada T4 Slip Review report launcher (for example, Tax Year, Payroll Program Account Number, etc.).

Note: You can reset the T4 Flag check box from selected to unselected for every Employee T4 Slip in the selected Tax Year by selecting Tasks > Clear All T4 Flags from the PR Canada T4 form.

T4 Box Number

Enter a valid T4 box number for the specified slip and tax year in this field, or press F4 to look up a valid T4 box number.

Amount

Enter the dollar amount pertaining to the T4 box number.

T4 Code Number

Enter a valid T4 code number for the specified slip and tax year in this field, or press F4 to look up a valid T4 code number.

Amount

Enter the dollar amount pertaining to the T4 code number.