Field Definitions: PR Craft Classes Form

The following is a list of field descriptions for the PR Craft Classes form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Class

Class field on the PR Craft Classes form.

Enter a class code that will be used to identify the type of work within the craft, up to 10 characters.

You must set up a separate class for each pay rate. For unions, this would typically be the code for Journeyman, Foreman, Apprentice, etc.

Use Weighted Average Overtime Rates

The Use Weighted Average Overtime Rates check box on the PR Craft Classes form, Info tab.

Select this check box to use weighted-average overtime rates when applying auto overtime to timecards posted to this craft/class. Because this option is used in conjunction with the Use Weighted Average Overtime Rates option in JC Jobs, you must also check this option for each job to which this craft/class applies.

Once you select this check box, the Average By field is enabled, and you must select the weighted-average overtime calculation method (Week or Day). When the system applies auto overtime to timecards posted to jobs, crafts, and classes for which both Use Weighted Average Overtime Rates options are selected, the system uses a weighted-average overtime rate adjustment based on the Average By calculation method you selected. If both options are not selected, regular overtime rates are used.

Do not select this check box if you are using regular overtime rates.

For more information about weighted-average overtime rates, see Weighted Average Overtime Rates.

Average By

The Average By field on the PR Craft Classes form, Info tab.

This field is only enabled when you select the Use weighted average overtime rates check box.

Select the option to use for calculating weighted average auto overtime:
  • Week (Default) - Calculate weighted average overtime based on the employee's weighted-average regular rate for the weekly or bi-weekly pay period.

  • Day - Calculate weighted average overtime based on the employee's weighted-average regular rate for the day.

Note: It is suggested that the option you select here be assigned to each applicable job (in JC Jobs) associated with this craft/class to ensure the correct weighted average overtime rate is used. If you set one option to Weekly and one to Day, the systems uses the daily weighted-average rate.

EEO Class

EEO Class field on the PR Craft Classes form, Info tab.

Enter an EEO class to be on the PR Monthly Employment Utilization Report or PR Certified Export - eMars (ReportID 1315, U.S. only).

The three standard classes are J (Journeyman), A (Apprentice), and T (Trainee). You may enter other values; however, in order for the reports to count the number of employees per type, you must specify one of the three standard classes.

Entering A or T enables the Wage Pct and Apprentice Level fields.

Wage Pct

Wage Pct field on the PR Craft Classes form.

This field applies to users of the PR Certified - eMars report (U.S. only).

Enter the percentage of the full wage the employee is being paid. The field is enabled when EEO Class is set to A-Apprentice or T-Trainee.

You are not required to enter this field's value before processing payroll because the value entered is not used in payroll calculations. It is only passed to the eMars version of the certified report.

Important: Enter as a whole number, not as a decimal. For example, if the apprentice employee is being paid 80% of a regular employee wage, enter 80.

Apprentice Level

Apprentice Level field on the PR Craft Classes form.

Enter the apprentice level, 1 through 9.

Only required for certified reporting to the State of California for DBRA-governed projects where an approved apprenticeship program is in place and a participating employee (apprentice) is represented in the payroll being reported. No other circumstances are known to require specification of apprentice level.

This field:

  • applies to the PR Certified Export - eMars (ReportID 1315, U.S. only)

  • is enabled only when EEO Class is set to A-Apprentice or T-Trainee

  • accepts all 1- and 2-character entries

Calculation Method

Calculation Method drop-down on the PR Craft Classes form, Info tab.

This field is enabled only if you have set up capped codes for the craft in PR Crafts.

From the drop-down list, select the calculation method for this craft/class.

Note: If the craft for this class has one or more liability capped codes set up in PR Crafts, the system will only allow a calculation method of Standard.
  • Standard - Traditional overtime (OT) calculation where Prevailing Hourly Rate is factored up and combined with standard un-factored Prevailing Fringe Benefit Rate as a basis for determining the hourly amount of Cash Fringe to be provided above the employees normal overtime earnings and bona fide fringes.

  • Cash Fringe Factored - A calculation method where all cash paid, including hourly cash fringe amounts, will be factored equally to determine hourly overtime cash fringe amounts to be paid necessary to match a prevailing wage total hourly rate.

  • Generous Fringe Benefit Pkg #1 - A method of calculation typically used when the employee bona fide benefit package exceeds the minimal prevailing wage fringe benefit rate. With this method, overtime calculations will continue to utilize the full fringe benefit hourly rate, including any cash fringe hourly rates determined to be paid, throughout prevailing wage calculations involving overtime hours.

  • Generous Fringe Benefit Pkg #2 - A method of calculation typically used when the employee bona fide benefit package exceeds the minimal prevailing wage fringe benefit rate. With this method, overtime calculations will continue to utilize the bona fide fringe benefit hourly rate, excluding any cash fringe rates, throughout prevailing wage calculations involving overtime hours.

  • Constant Fringe Benefit Rate - Straight time cash fringe benefit hourly rate will remain constant and the same constant rate will be included in an employee’s hourly rate regardless of the earnings factor for overtime. This calculation method has been associated with earnings packages where employees actual earnings were typically stronger than the prevailing wage hourly rate but often without associated bona fide fringe benefits.

Old Basic Hourly Rate

Old Basic Hourly Rate field on the PR Craft Classes form, Info tab.

This field is enabled only if you set up capped codes for the craft in PR Crafts AND you selected a calculation method other than Cash Fringe Factored for the craft/class.

Prevailing wage rates, including the Basic Hourly Rate, the Fringe Benefit Rate, and when combined, the Total Prevailing Wage Rate, are determined by various labor organizations and published in documents establishing Prevailing Wage regulations. If appropriate, enter a Basic Hourly Rate retrieved from such a document. See the Prevailing Wage Calculations chart to see how the value is used once entered in this field.

New Basic Hourly Rate

New Basic Hourly Rate field on the PR Craft Classes form, Info tab.

This field is enabled only if you set up capped codes for the craft in PR Crafts AND you selected a calculation method other than Cash Fringe Factored for the craft/class.

Prevailing wage rates, including the Basic Hourly Rate, the Fringe Benefit Rate, and when combined, the Total Prevailing Wage Rate, are determined by various labor organizations and published in documents establishing Prevailing Wage regulations. If appropriate, enter a Basic Hourly Rate retrieved from such a document. See the Prevailing Wage Calculations chart to see how the value is used once entered in this field.

Old Fringe Benefit Rate

Old Fringe Benefit Rate field on the PR Craft Classes form, Info tab.

This field is enabled only if you set up capped codes for the craft in PR Crafts AND you selected a calculation method other than Cash Fringe Factored for the craft/class.

Prevailing wage rates, including the Basic Hourly Rate, the Fringe Benefit Rate, and when combined, the Total Prevailing Wage Rate, are determined by various labor organizations and published in documents establishing Prevailing Wage regulations. If appropriate, enter a Fringe Benefit Rate retrieved from such a document. See the Prevailing Wage Calculations chart to see how the value is used once entered in this field.

New Fringe Benefit Rate

New Fringe Benefit Rate field on the PR Craft Classes form, Info tab.

This field is enabled only if you set up capped codes for the craft in PR Crafts AND you selected a calculation method other than Cash Fringe Factored for the craft/class.

Prevailing wage rates, including the Basic Hourly Rate, the Fringe Benefit Rate, and when combined, the Total Prevailing Wage Rate, are determined by various labor organizations and published in documents establishing Prevailing Wage regulations. If appropriate, enter a Fringe Benefit Rate retrieved from such a document. See the Prevailing Wage Calculations chart to see how the value is used once entered in this field.

Old Total Wage Rate

Old Total Wage Rate field on the PR Craft Classes form, Info tab.

This field is enabled only if you have set up capped codes for the craft in PR Crafts AND you selected Cash Fringe Factored as the calculation method for the craft/class.

Prevailing wage rates, including the Basic Hourly Rate, the Fringe Benefit Rate, and when combined, the Total Prevailing Wage Rate, are determined by various labor organizations and published in documents establishing Prevailing Wage regulations. If appropriate, enter a Total Wage Rate retrieved from such a document. See the Prevailing Wage Calculations chart to see how the value is used once entered in this field.

For craft classes with a calculation method other than Cash Fringe Factored, this field is disabled and displays the total of the Old Basic Hourly Rate and Old Fringe Benefit Rate fields.

New Total Wage Rate

New Total Wage Rate field on the PR Craft Classes form, Info tab.

This field is enabled only if you have set up capped codes for the craft in PR Crafts AND you selected Cash Fringe Factored as the calculation method for the craft/class.

Prevailing wage rates, including the Basic Hourly Rate, the Fringe Benefit Rate, and when combined, the Total Prevailing Wage Rate, are determined by various labor organizations and published in documents establishing Prevailing Wage regulations. If appropriate, enter a Total Wage Rate retrieved from such a document. See the Prevailing Wage Calculations chart to see how the value is used once entered in this field.

For craft classes with a calculation method other than Cash Fringe Factored, this field is disabled and displays the total of the New Basic Hourly Rate and New Fringe Benefit Rate fields.

Method

Method field on the PR Craft Classes form, Variable Earnings tab.

Display only, the calculation method assigned to the specified earnings code in PR Earnings Codes.

Old Rate

Old Rate field on the PR Craft Classes form, Variable Earnings tab.

Enter the old rate for the specified variable earnings shift. The system will only use this rate for timecards entered prior to the Effective Date specified in PR Crafts or PR Craft Template.

New Rate

New Rate field on the PR Craft Classes form, Variable Earnings tab.

Enter the new rate for the specified variable earnings shift. The system will only use this rate for timecards entered on or after the Effective Date specified in PR Crafts or PR Craft Template.

Earn Code

Earn Code field on the PR Craft Classes form, Add-on Earnings tab.

Enter a valid earnings code for this add-on earnings or press F4 to select from a list of valid earnings codes.

Factor

Factor field on the PR Craft Classes form, Add-on Earnings tab.

This field is enabled only when earnings code calculation method is V (Variable Factored Rate). For all other calculation methods, the factor is set to 0.000000 and cannot be changed.

Enter the factor (number) by which to multiply the rate for this add-on earnings (e.g. 0.5 for half time, 1.0 for regular time, 1.5 for time and a half, and 2.0 for double time).

Method

Method field on the PR Craft Classes form, Dedns / Liabs tab.

Display only, the calculation method assigned to the specified deduction or liability code in PR Deductions/Liabilities.

Note: If a deduction (including pre-tax) or liability using a method of Rate per Day is assigned to multiple crafts/classes or craft/class templates and an employee works on more than one craft/class for the same day, the deduction/liability will be calculated for each craft/class/template.

Factor

Factor field on the PR Craft Classes form, Dedns / Liabs tab.

This field is enabled only when the deduction or liability calculation method is V (Variable Factored Rate). For all other calculation methods, the factor is set to 0.000000 and cannot be changed.

Enter the factor (number) by which to multiply the rate for this deduction or liability (e.g. 0.5 for half time, 1.0 for regular time, 1.5 for time and a half, and 2.0 for double time).

Earn Code

Earn Code field on the PR Craft Classes form, Allowance Earnings tab.

Enter the earnings code for this allowance or press F4 to select from a list of valid earnings codes.

Tip: You should specify an earnings code that is specific to the allowance you enter. The system does not report based on allowances, but on earnings. Therefore, if you use a generic earnings code for each allowance, the system will only display a lump sum amount for earnings and you will be unable to tell which allowances contributed to the amount (PR Employee Pay Seq Control, Earnings Code tab, for example).

Shift Rate Override

Shift Rate Override field on the PR Craft Classes form, Allowance Earnings tab.

Enter the shift rate to use for this allowance. The system will use this rate regardless of the shift worked for the employee.

Note: If an employee works under multiple classes, shifts, and/or templates, the system will use the highest straight time rate for the shift. However, a higher rate specified for the employee in PR Employees (Hourly Rate field) will override any/all shift rates.

Leave this field blank to use the straight time rate for the shift worked by the employee.