About AP and GL Overrides

The Auto AP Overrides section of the PR Employees Dedns / Liabs form (AP Info tab) is only enabled if you selected the Employee Based check box for the deduction/liability in PR Employees Dedns / Liabs and the Automatic Update to Accounts Payable check box for the deduction/liability in PR Deductions &Liabilities.

If using the capability to automatically generate AP invoices from deductions and liabilities, you may override the AP vendor for a specific employees’ deduction. An example might be for garnishments that are paid to different agencies. The Override Vendor field is used when an AP transaction is added. It overrides the Vendor set up in PR Deductions & Liabilities.

The Trans Description is used as the AP transaction header description. This field overrides the standard deduction/liability description if a separate transaction is created for each Employee.

EFT Child Support Info

This section is only enabled if an override vendor is specified and the vendor is set up for both EFT payments and Child Support addenda information in AP Vendors (Add’l Info tab). This section is used to enter the employee’s assigned case number, the FIPS (Federal Information Process Standard) code of the child support entity receiving the transaction, and to indicate whether the non-custodial parent has family medical insurance available through his/her employer.

Override GL Account

The Override GL Account field is used to override the standard (credit) GL Account for this deduction/liability and applies only to Employee-based deductions and liabilities. An example might be a deduction for Employee Loans in which you maintain separate GL accounts for each employee. You can have a single deduction code but have it credit a separate account by employee.