Set up Automatic AP Updates: Canada
Set up automatic updates to the Accounts Payable (AP) module.
Entering information on this tab enables the system to automatically create AP transactions from the amounts that you post to the specified earnings code during payroll processing.
Typical use is for for earnings codes that represent negative earnings such as Registered Retirement Savings Plans, which employees pay completely. When updating payroll information to AP (via the PR AP Update form), the system reverses all transactions created for the negative earnings so that they become positive AP payments. See About the PR AP Update Form for more information.Use the Addl Info tab on the PR Earnings Codes form to set up automatic updates to the Accounts Payable (AP) module.
- Select the Automatic
Update to Accounts Payable check box.The system enables the remaining fields.
- In the Vendor field, enter the vendor number or press F4 to select from a list.
- To create a separate
transaction for each employee, select the Separate AP
Transaction per Employee check box.Note: If you select this check box, the system uses each employee's first and last name as the transaction description. If you do not select this check box, the system uses the earnings code description.
- In the Payable
Type field, enter the payable type or press F4
to select from a list. Note: The payable type you enter here determines the GL payable account to credit when posting the AP transaction.
- In the GL Account field, enter the GL account number for debiting during AP transaction posting.
- In the Frequency field, enter the frequency code that identifies how often the system updates AP with posted transactions associated with this earnings code.
- Save the record.