About Updating GL

Details on equipment usage updates to General Ledger.

When posting equipment usage, the update to General Ledger:

  • Credits the Equipment account (defined in EM Departments, Revenue Codes tab) for the transaction. The GL account credited depends on the line’s revenue code or revenue breakdown codes.
  • Debits the Offset Acct specified for the transaction. This account defaults as follows:
  • If posting to transaction type ‘J-Job’, uses the GL account designated (in JC Departments) for the specified cost type.
  • If posting to transaction type ‘E-Equipment’ or ‘W-Work Order’, uses the GL account designated (in EM Departments) for the specified cost code or cost type (if no override for cost code).
  • If posting to transaction type ‘X-Expense’, the GL account defaults as null and must be entered manually.
Note: The Offset Acct field is always accessible when posting an Expense type usage transaction. For job, equipment, and work order postings, the Offset Acct field is accessible only if you have checked the Allow GL Account Override box in the appropriate company file (JC Company Parameters for J-Job types and EM Company Parameters for E-Equipment and W-Work Order types)