Field Definitions: EM Warranties Form

The following is a list of field descriptions for the EM Warranties form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Equipment

Enter the equipment or component that the warranty applies to or press F4 to select the equipment from a list.

Equipment is created and maintained using the EM Equipment form.

Sequence #

Enter the sequence number of the warranty. This allows you to have several warranties for the same piece of equipment or part.

Enter an ‘N’, ‘NEW’, or ‘+’ and the system will automatically create a new sequence and assign it the next available number.

Manufacturer

Enter the manufacturer of this equipment or part. This field can be up to 30 characters long.

When creating a new sequence, this field will default with the manufacturer of the equipment selected in the Equipment field.

Equipment is created and maintained using the EM Equipment form.

Part Code

Enter the manufacturer’s part code. The part code can be up to 20 characters long.

Serial Number

Enter the serial or VIN number of the equipments. The value in this field can be up to 30 characters long.

When creating a new sequence, this field will default with the serial number of the equipment selected in the Equipment field.

Equipment is created and maintained using the EM Equipment form.

Part Description

Enter a description of the equipment or part. The description can be up to 60 characters long.

When creating a new warranty, this field defaults with the description of the material, vendor material, equipment material, or equipment part.

Warranty Description

Enter a description for this warranty, up to 60 characters. (Example: 3 yrs. or 30,000 miles)

AP Company

Enter the AP company of the vendor (specified below) from which you purchased this equipment.

AP Vendor

Specify the AP vendor from which this equipment or part was purchased.

HQ Material

Enter the HQ material number for this equipment or part, if applicable. If you entered an equipment part in the Part Code field, defaults the HQ material designated for the part code, if applicable.

AP Invoice #

Enter the AP Invoice number for this equipment or part.

Date Purchased

Enter the date that the part or equipment was purchased.

When creating a new warranty, this field will default with the purchase date of the equipment selected in the Equipment field.

The purchase date of equipment is set up using the Date field on the Ownership tab of the EM Equipment form.

Status

  • Active – Select this option to indicate that this warrant is currently active.

  • Inactive – Select this option to indicate that this warranty is inactive.

Date

This field is only accessible if the warranty status is ‘Inactive’.

Specify the date on which this warranty became inactive.

Date Installed

Specify the date this part was installed in/on the primary equipment.

Miles At Install

Specify the equipment’s mileage at the time this part was installed.

Hours At Install

Specify the number of hours logged to the equipment at the time this part was installed.

Installed By

Enter the name of the person who installed this part.

Hours

If applicable, indicate the number of hours included in the warranty period.

Miles

If applicable, indicate the number of miles included in the warranty period.

Warranty UM

Specify the applicable time unit for this warranty.

Period

Enter the number of days, months, or years (depending on Warranty UM) in the warranty period, or leave blank to have the system calculate the period based on the Start Date and Expiration Date.

Start Date

Enter the starting date for this warranty. Initially defaults the warranty’s Date Purchased or Date Installed, depending on how you set the Default Warranty Start Date in EM Company Parameters. If the Default Warranty Start Date is left blank, this field defaults as null.

This date is used in conjunction with the Warranty UM and the Expiration Date to determine the warranty period.

Expiration Date

Enter the expiration date for this warranty. Initially defaults a date based on the Warranty UM, Period, and Start Date. Overriding this date will recalculate the warranty period.