About the IN Material Order Entry Form
Use this form to enter material orders.
Material Orders are used to assign and allocate materials to jobs, creating committed units and costs for the specified job/phase/cost type. These costs are relieved and posted as actual costs once the material order is confirmed.
You can manually enter a material order or you can copy an existing one using the IN Material Order Copy form (Copy a Material Order.). This can save time if you have standard material orders. For information about copying material orders, see
Each material order consists of a header and items. Header detail includes the material order number, job, order date, and who ordered the materials. Items are entered in the lower section of screen and specify which location is supplying the materials, the material being ordered, the job, phase and cost type to which the material is allocated, the date material is required, and the material's unit of measure, units, unit price, and tax code. Also included are display-only fields that review the confirmed and remaining units and costs associated with an item. Current values from Inventory are also displayed based on the location and material.
Material Orders represent a job's committed costs, which are stored in the JCCP (Costs By Period) database table.
When a material order is set up, the total committed costs for the job increases. These costs will only change when material orders are added, changed, or deleted. The Remaining Committed Costs column in JCCP accumulates all of the order information and is then decreased each time a material order is confirmed (in Material Order Confirmation).
If a material's standard unit of measure equals the Job Cost U/M or can be converted to it (using the conversion factors in HQ Material Units of Measure), Total and Remaining Committed Units and Costs will be updated to the Cost by Period table (JCCP) each time you post a Material Order Entry, Confirmation, or Close batch.
If the Update Committed Cost detail to JC check box is selected in the IN Company Parameters form, entries are also generated in the Cost Detail database table (JCCD). These detail entries are made at the material order item level, and are created whenever the Committed Units or Costs on a material order are modified.
If the units of measure do not match, or cannot be converted, then units and costs are not updated.
For more information about field tickets, see JC Field Ticket Form.