The on hand quantity of a material is the total of two quantities: invoiced and received/not invoiced.

Invoiced Stock is the current quantity of a material that has been received and invoiced in AP. The following forms update this field.

• AP Transaction Entry - Increases the invoiced stock quantity each time you post to a material using an inventory transaction.

• AP Intercompany Invoices -Increases the invoiced stock quantity each time Material Sales tickets for inventory transfers are posted from sister companies.

• IN Adjustment Entry - This form will either increase or decrease the invoiced quantity, depending on whether the adjustment is a positive or negative amount.

• IN Transfer Entry - This form will decrease the invoiced quantity for the location transferring the material, and increase the invoiced quantity for the receiving location.

• IN Physical Count Worksheet - If a physical count produces discrepancies with the quantities on record, then the invoiced quantity will either be increased or decreased, depending on whether the discrepancy is a positive or negative amount.

• IN Material Order Confirmation - Decreases the invoiced quantity once a posted material order has been confirmed.

• JC Material Use - Decreases the invoiced quantity for inventory charged to jobs.

• MS Ticket Entry - Decreases the invoiced quantity for materials sold to customers, used on jobs, or sold to other inventory locations, including sister companies. Increases invoiced quantities at the sold to location.

Received N/Invoiced is the current quantity that has been received on POs, but not yet invoiced in AP. The following forms update this field.

• PO Receipts Entry / PO Initialize Receipts - These forms increase the received/not invoiced quantity when you post a receipt of the material on an inventory purchase order.

• AP Transaction Entry - Decreases the received/not invoiced quantity when you post to a material on a purchase order transaction.