Field Definitions: IN Adjustment Entry Form

The following is a list of field descriptions for the IN Adjustment Entry form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Sequence Number

By default this field will populate with "NEW". Press TAB and move through the field and the system will create a new record and automatically assign it the next available sequence number.

The sequence number must be unique to the adjustment entry batch.



When adding new entries, this field defaults to A (Add) .

Select one of the following action when changing an existing item.

  • C-Change – Use this action to make changes to transactions that have already been processed.

  • D-Delete – Use this action to delete the transaction from all files in IN.

Note: Using the Delete icon in the toolbar at the top of the form will only delete the entry from the batch; it will not delete the transaction.

IN Transaction

This field displays the transaction numbers associated with the adjustment and is always disabled.


Enter the actual posting date for this adjustment entry.

This field automatically populates with the current date.


Enter the location of the adjustment entry or press F4 to select a location from a list.

Locations are associated with materials using the IN Location Materials form.


Enter a material code or press F4 to select a material from a list. The material must be set up at the location selected in the Location field.

Materials are set up in locations using the IN Location Materials form.

GL Account

The expense account entered here will be used to record the use of the material.

This field populates with the inventory adjustment account set up using the Adjustments field on the Inventory Accounts tab of the IN Locations form. If there is a GL account set up in the Adjustments field on the IN Location Category Override form, that account will be used instead.


Enter the number of units for this adjustment. This is the number of units that the On Hand and Booked quantities on the selected material will be changed.

  • Enter a positive number to increase inventory.

  • Enter a negative number to decrease inventory.

  • Enter a zero if there is no change to the On Hand and Booked units.

You can see the On Hand and Booked units associated with a material using the Costs/Quantities tab on the IN Location Materials form.

Unit Cost

This field is only available when the Allow Unit Cost Overrides check box is selected in IN Company Parameters.

Defaults a unit cost for this material (from IN Location Materials) based on the Cost Method for the location or category (i.e. if the Cost Method is Average Cost, then the Avg Unit Cost defined for the material in IN Location Materials will default here.)

Unit Cost may only be overridden if the Allow Unit Cost Overrides option is checked (IN Company Parameters). Override value must be equal to or greater than 0.00.

Note: Entry in this field will only be updated to Inventory if the GL account for this adjustment entry is the same as the Inventory Adjustments account specified for the location or category. Unit cost updated is determined by Cost Method.


Select what quantity the unit cost represents. You can only change the selection in this field if the Allow Unit Cost Overrides box on the Additional Information tab on the IN Company Parameters form is checked.

  • E – Per Each
  • C – Per Hundred
  • M – Per Thousand

Total Cost

Defaults an amount based on Units x Unit Cost. If Units are 0.00, the defaults will be 0.00. This value may be overridden and can be a positive, negative, or zero amount. This field updates to GL unless the value is 0.00.


Use this field to enter a description of this adjustment.

The memo can be up to 30 characters long.