Vendor Trucks

If you will be using an outside haul vendor to deliver materials, you must set up each truck in MS Vendor Trucks.

Trucks are set up by vendor, so you can set up multiple trucks for each vendor.

When you set up a vendor truck, you define the truck type, driver, capacity, and tare and gross weights. You can also assign a default pay code to use for determining how the vendor will be paid for the use of the vehicle. These options become the defaults when entering haul information on tickets or hauler time sheets.

Material units may be calculated based on the truck’s gross and tare weights, vehicle capacity and number of loads, or entered manually. If the specified haul code has a basis of “per unit”, “units/mile”, or “units/hour”, then the haul basis amount will default from the material units. If the haul code is not unit-based—that is, has a basis of “per hour” or “per load”—the haul basis will be determined by the number of hours or the number of loads. Haul charges can also be based on the pay code if the “Use EM Revenue/Hauler Pay Amounts” option is checked in MS Haul Codes.

Note: Truck weights and capacities are not used when entering time sheets since material units are not entered or calculated. Haul and pay basis amounts are either entered manually, or calculated based on number of loads or hours.

For each vendor truck you set up, you have the option to specify a default pay code. The pay code will automatically default each time a ticket or time sheet is enter that specifies the vendor/truck. The pay code is then used to determine the pay basis, rate, and payment amount. Multiple pay rates can be defined for each pay code, using any of several different levels. If you have special pay rates based on the vendor, truck, and/or truck type, make sure you set them up for the pay code that you assign to the vendor/truck/truck type.