Haul Vendor Payments

If you use the services of an outside haul vendor to deliver materials, you can track both haul income and costs within Material Sales.

You can enter haul charges (income) and hauler payment amounts (costs) in either MS Ticket Entry or MS Hauler Time Sheet Entry.

Calculating Payments

When you enter haul information on tickets or time sheets, payment amounts are calculated depending on the pay code you specify. Pay codes are set up in MS Pay Codes, and are used to define the pay code basis and the pay rate. The pay code basis determines whether the pay rate will be calculated on a per unit, hour, or load basis, on a units per mile or hour basis, or as a percent of the haul charge basis. For example, if the pay code basis is 'per load', the pay basis will be determined by the number of loads that you specify on the ticket or time sheet.

Haul Payment Taxes (Australia and Canada)

You have the ability to calculate taxes on haul payments to a vendor when entering tickets or hauler timesheets. If the Default Country in HQ Company Setup is AU (Australia) or CA (Canada), the MS Ticket Entry and MS Hauler Time Sheet Entry forms will display additional fields that allow entering haul pay tax information (tax type, tax code, and tax amount). The haul pay tax amount calculated during ticket or timesheet entry will be included when processing haul payments in MS Haul Payment Worksheet.

Generating Invoices

Haul vendor payment information stored with tickets and hauler time sheets can be used to generate AP invoices. This is done in MS Haul Payment Worksheets. Once you initialize a payment worksheet and make any edits necessary, you can process the payment batch. The system will generate AP invoices based on the information on the payment worksheets. Once the batch is posted, the invoices are updated to AP where they can be processed as normal.
Note: The update to AP only allows you to add invoices. It cannot be used to correct or delete previously interfaced information. If you need to change hauler payment information that has already been updated to AP, you should post additional tickets or time sheets with reversing entries, then create and post a new hauler payment batch. You can also delete the related transactions in AP Transaction Entry, and then edit the ticket in MS Ticket Entry.
Note: The AP Invoices created from a hauler payment batch may be edited or even deleted from the AP Transaction Entry program, but no automatic update will be made back to MS.