Field Definitions: SM Rate Template Effect Dates Form

The following is a list of field descriptions for the SM Rate Template Effect Dates form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Effective Date

Enter the effective date for which to define override equipment, labor, material, and standard item rates. Initially defaults the effective date selected in the Effective Date grid in SM Rate Templates.

Note: You cannot add new effective date templates here. You must use SM Add Effective Date. However, you can enter a different effective date to work on, as long as it exists for the rate template.

Equipment Rates: Markup Percent

Enter the markup rate to use for equipment used on a work order (e.g. enter 5% as 5.00000).

When entering work completed equipment lines in SM Work Orders (Work Completed tab), the system uses this rate in conjunction with the equipment usage rate (defined for the revenue code in EM Revenue Rates by Category or EM Revenue Rates by Equipment) to derive the Billable Rate.

Note: You can override the markup rate defined here by equipment and revenue code in SM Rate Equipment Overrides (accessed by clicking the Advanced button to the right). The system will only use the rate specified here if an advanced rate is not found for the equipment and revenue code specified on work completed equipment line. However, since equipment rate overrides can also be defined at the rate template, customer, and service site levels, the system will use a specific hierarchy to determine which equipment rates to use. For more information, see Equipment Rate Hierarchy.

Labor Rates: Rate

Enter the standard labor rate to use when entering work completed labor lines on a work order in SM Work Orders (Work Completed tab).

Note: You can override the labor rate specified here by technician, craft/class, call type, and/or pay type in SM Advanced Labor Overrides (accessed by click the Advanced button to the right). The system will only use the rate defined here if no advanced rate is found matching the criteria specified on the work completed labor line. However, since labor rate overrides can also be defined at the rate template, customer, and service site levels, the system will use a specific hierarchy to determine which labor rates to use. For more information, see Labor Rate Hierarchy.

Material Rates: Type

Specify how to represent the Percent field.

  • Markup - Select this option if the Percent specified below represents a markup rate.

  • Discount - Select this option if the Percent specified below represents a discount rate.

Note: If you have defined rate break points in SM Rate Override Material (accessed via the Advanced button below), the option selected here determines whether the rates are markup rates or discount rates. However, if you have defined advanced rates by material or category (in SM Rate Override Material, Category & Material Overrides tab), the option selected here will be overridden by the rate type selected for each material or category override. See SM Rate Override Material for more information.

Material Rates: Basis

Select the cost basis to use in Billable Rate calculations for materials entered on a work order (in SM Work Orders, Work Completed tab). The basis selected here will be used when entering materials on a work order where the entry date is equal to or greater than the Effective Date specified for this template.

  • A - Actual Cost — Select this option to use the actual cost of the part (i.e. the Cost Rate).

  • S - Standard Cost — Select this option to use the Std Unit Cost defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

  • V - Average Cost — Select this option to use the Avg Unit Cost defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

  • L - Last Cost — Select this option to use the Last Unit Cost defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

  • P - Standard Price — Select this option to use the Std Unit Price defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

    Note: If the unit of measure specified for the work completed material line does not match the Standard UM defined for the material (in HQ Materials), the system will use the unit cost or unit price (if using Standard Price) defined for the posted unit of measure in the Add'l UMs table (Inventory lines) or Additional Units of Measure table (Purchase lines).

Break Points By

Select how to apply rate break points when calculating discounts or markups for stocked or purchased materials specified on a work order using this template.

  • T-Total Cost - Select this option to apply rate break points based on the total cost of the material. For example if you have a break point value of $500, the system will apply a markup or discount when the material total is equal to or greater than $500.

  • U-Unit Cost - Select this option to apply rate break points based on the unit cost of the material. For example if you have a break point value of $10, the system will apply a markup or discount when the material's unit cost is equal to or greater than $10.

Material Rates: Percent

Enter the standard markup or discount percent to apply to materials (stocked or purchased) specified on a work order (e.g. enter 5% as 5.00000). (This percent also applies to miscellaneous lines that specify a material cost type.)

This percentage will be applied to the Cost Rate of the work completed line to determine the Billable Rate.

  • You can override the markup/discount percent defined here by rate break point in SM Rate Override Material (accessed by clicking the Advanced button to the right). However, if you will be defining rate break points, you must specify a rate here. If this rate is 0.00, the break points will be ignored.

Note:
  • You can override the markup/discount percent defined here by rate break point in SM Rate Override Material (accessed by clicking the Advanced button to the right). However, if you will be defining rate break points, you must specify a rate here. If this rate is 0.00, the break points will be ignored.

If rate break points are defined, the system will first calculate the billable rate for the work completed line using the rate specified here. It will then multiply the billable rate x quantity to derive the material total. The material total will then be compared to the rate break points defined in SM Rate Override and, if a match is found, the system will recalculate the billable rate using the rate break point rate. If no match is found, the previously calculated billable rate will be used.

  • You can also override the markup/discount rate defined here by category or material in SM Override Category Material (accessed by clicking the Advanced button to the right and selecting the Category & Material Overrides tab). The system will only use the rate defined here if no advanced rates are found for the material/category specified on the work completed labor line or in the rate break points table. However, since material rate overrides can also be defined at the rate template, customer, and service site levels, the system will use a specific hierarchy to determine which material rates to use. For more information, see Material Rate Hierarchy.

Non-Material Purchases: Markup Percent

Required.

Enter the override markup percent to apply to non-material work completed purchase lines or miscellaneous lines referencing a non-material cost type (e.g. enter 5% as 5.00000). This rate will be applied to the Cost Rate of the work completed purchase line to determine the Billable Rate.

Enter 0.00 if no markup will be applied to non-material purchases.

Note: You can override this markup percent at the customer level (in SM Customers), service site level (in SM Service Sites), or work order quote level (in SM Work Order Quotes). The system will only use the rate specified here if no overrides are defined at the service site, customer, or quote level (quote-related work orders only).