Field Definitions: SM Rate Template Form

The following is a list of field descriptions for the SM Rate Template form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Template

Enter a name or code to identify this rate template. Up to 10 characters allowed.

Description

Enter a description for this rate template. Up to 60 characters allowed.

Equipment Rates: Markup Percent

Enter the markup percent to apply when capturing equipment used on a work order (e.g. enter 5% as 5.00000).

When entering work completed equipment lines in SM Work Orders (Work Completed tab), the system uses this rate in conjunction with the equipment usage rate (defined for the revenue code in EM Revenue Rates by Category or EM Revenue Rates by Equipment) to derive the Billable Rate.

Note: You can override the markup rate defined here by equipment and revenue code in SM Rate Equipment Overrides (accessed by clicking the Advanced button to the right). The system will only use the rate specified here if an advanced rate is not found for the equipment and revenue code specified on work completed equipment line. However, since equipment rate overrides can also be defined at the effective date, customer, and service site levels, the system will use a specific hierarchy to determine which equipment rates to use. For more information, see Equipment Rate Hierarchy.

Labor Rates: Rate

Enter the standard labor rate to use when entering work completed labor lines on a work order in SM Work Orders (Work Completed tab).

Note: You can override the labor rate specified here by technician, craft/class, call type, and/or pay type in SM Advanced Labor Overrides (accessed by click the Advanced button to the right). The system will only use the rate defined here if no advanced rate is found matching the criteria specified on the work completed labor line. However, since labor rate overrides can also be defined at the effective date, customer, and service site levels, the system will use a specific hierarchy to determine which labor rates to use. For more information, see Labor Rate Hierarchy.

Material Rates: Type

Specify how to represent the Percent field.

  • Markup - Select this option if the Percent specified below represents a markup rate.

  • Discount - Select this option if the Percent specified below represents a discount rate.

Note: If you have defined rate break points in SM Rate Override Material (accessed via the Advanced button below), the option selected here determines whether the rates are markup rates or discount rates. However, if you have defined advanced rates by material or category (in SM Rate Override Material, Category & Material Overrides tab), the option selected here will be overridden by the rate type selected for each material or category override. See SM Rate Override Material for more information.

Material Rates: Basis

Select the rate basis to use when calculating the Billable Rate for materials captured on an SM work order.

  • A - Actual Cost — Select this option to use the actual cost of the part (i.e. the Cost Rate).

  • S - Standard Cost — Select this option to use the Std Unit Cost defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

  • V - Average Cost — Select this option to use the Avg Unit Cost defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

  • L - Last Cost — Select this option to use the Last Unit Cost defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

  • P - Standard Price — Select this option to use the Std Unit Price defined for the material in IN Location Materials (Inventory lines) or HQ Materials (Purchase lines).

    Note: If the unit of measure specified for the work completed material line does not match the Standard UM defined for the material (in HQ Materials), the system will use the unit cost or unit price (if using Standard Price) defined for the posted unit of measure in the Add'l UMs table (Inventory lines) or Additional Units of Measure table (Purchase lines).

Break Points By

Select how to apply rate break points when calculating discounts or markups for stocked or purchased materials specified on a work order using this template.

  • T-Total Cost - Select this option to apply rate break points based on the total cost of the material. For example if you have a break point value of $500, the system will apply a markup or discount when the material total is equal to or greater than $500.

  • U-Unit Cost - Select this option to apply rate break points based on the unit cost of the material. For example if you have a break point value of $10, the system will apply a markup or discount when the material's unit cost is equal to or greater than $10.

Material Rates: Percent

Material Rate: Percent field on the SM Rate Templates form, Info tab.

Enter the standard markup or discount percent to apply when entering materials on a work order (e.g. enter 5% as 5.00000).

This rate will be applied to the Cost Rate of the work completed inventory, work completed purchase lines, or work completed miscellaneous lines with a material cost type to determine the Billable Rate.

Note: You can override this markup/discount rate by rate break point in SM Rate Override Material (accessed by clicking the Advanced button to the right). If you will be defining rate break points, you must specify a rate here. If this rate is 0.00, the break points will be ignored. For information about how rate break points are used, see Rate Break Points.

You can also override the markup/discount rate defined here by category or material in SM Override Category Material (accessed by clicking the Advanced button to the right and selecting the Category & Material Overrides tab). For information about how the system determines which rates to use, see Material Rate Hierarchy.

Non-Material Purchase: Markup Percent

Non-Material Purchase: Markup Percent field on the SM Rate Templates form, Info tab.

Required.

Enter the override markup percent to apply to non-material work completed purchase lines or miscellaneous lines referencing a non-material cost (e.g. enter 5% as 5.00000). This rate will be applied to the Cost Rate of the work completed purchase line to determine the Billable Rate.

Enter 0.00 if no markup will be applied to non-material purchases.

Note: You can override this markup percent at the effective date level (Effective Date tab), as well as at the customer level (in SM Customers) or the customer site level (in SM Service Sites). The system will only use the rate specified here if no overrides are defined at the service site, customer, or effective date level (respectively).

Active

Check this box to activate this rate template. Once activated, you can assign this rate template to customers (SM Customers), service sites (SM Service Sites), and work order scopes (SM Work Orders). In addition, this rate template will be included in rate template lookups.

Uncheck this box to deactivate this rate template. Rate template will not be available for assignment to customers, service sites, or work order scopes, nor will it be included in rate template lookups.