About GL Account Overrides

If you require a more detailed level of cost and revenue breakdown for GL accounting when posting work completed for a work order, you can set up override accounts at multiple levels in SM Departments.

Cost & Revenue Account Overrides

Use the Overrides tab in SM Departments to define overrides for your Cost, Revenue, Cost WIP, and Revenue WIP accounts by call type and/or cost type. When you post work completed in SM Work Orders, the system updates these accounts for all work completed lines matching the specified call type/cost type combination using the following hierarchy:
  1. Call Type / Cost Type
  2. Cost Type
  3. Call Type

If no match is found at the overrides level, the system uses the standard accounts defined on the Info tab (in SM Departments).

You can also set up Cost and Cost WIP overrides for Labor Burden. Selecting the Labor cost type category enables the Burden check box, allowing you to specify whether the override is for labor burden (selected) or labor only (not selected). If the override is for labor burden, the Liability field is also enabled, allowing you to define cost account overrides by liability type and, if applicable, call type and/or cost type. The system update these accounts for work completed lines matching the specified liability type/call type/cost type combination using the following hierarchy:
  1. Call Type / Cost Type / Liability Type
  2. Cost Type / Liability Type
  3. Call Type / Liability Type
  4. Liability Type
  5. Call Type / Cost Type
  6. Cost Type
  7. Call Type

If no match is found at the overrides level, the system uses the standard burden Cost or WIP accounts defined on the Info tab (in SM Departments).

Standard Item Offset Account Overrides

Use the Standard Items tab to define override offset GL accounts by standard item. These accounts override the standard miscellaneous cost offset account defined for the department (on the Info tab), and are used when the miscellaneous work completed line references a standard item. When the work completed line is posted, the system checks to see if an override account exists for the standard item, and if so, creates one offsetting cost entry to GL using that account. If an override account is not found, the system uses the offset account defined for the department.

Cost Type Offset Account Overrides

Use the Cost Types tab to define override offset GL accounts by SM cost type. These accounts override the standard miscellaneous cost offset account defined for the department (on the Info tab), and are used when a work completed miscellaneous line or an inventory line for a non-stocked material references an SM cost type. When the work completed miscellaneous or inventory line is posted, the system checks to see if an override account exists for the SM cost type. If one exists, the system creates one offsetting cost entry to GL using that account. If no override account is found, the system uses the offset account defined for the department.