Set up Override Cost & Revenue GL Accounts

Set up GL account overrides for a department in SM Departments.

If you require a more detailed level of cost and revenue breakdown for GL accounting, you can set up override cost, revenue, cost WIP, and revenue WIP accounts by cost type category, cost type, and/or call type. You can also set up override cost and cost WIP accounts for labor burden by liability type, cost type, and/or call type.

Click on the following links for information about setting up department overrides.

Setting up GL Account Overrides

Note: You will only need to set up overrides on this tab if you require a finer level of GL breakdown by call type and/or cost type.
  1. In the Department field, select the department for which to set up overrides.
  2. Click on the Overrides tab.
  3. In the Seq field, enter + to add a new override entry. The system will automatically assign the next sequence number.
  4. From the Cost Type Category drop-down, select L-Labor , E-Equipment , M-Material , O-Other , or S-Subcontract (required).
  5. For non-labor overrides, skip to Step 6 .

    For labor overrides, leave the Burden check box unselected.

    For labor burden overrides, see Setting up Labor Burden Overrides below.

  6. In the Cost Type field, enter the SM cost type for which to define override cost, revenue, Cost WIP, and Revenue WIP accounts. Press F4 for a list of valid cost types.

    Leave this field blank if overriding GL accounts by call type only.

  7. In the Call Type field, enter the call type for which to define override cost, revenue, Cost WIP, and Revenue WIP accounts. Press F4 for a list of valid call types.

    Leave this field blank if overriding GL accounts by cost type only.

  8. In the Cost GL Account field, enter the GL account to debit with costs incurred for work completed lines matching the cost type category and call type and/or cost type specified for this override sequence. Press F4 for a list of valid GL accounts.
  9. In the Revenue GL Account field, enter the GL account to credit when billing for work completed lines matching the cost type category and call type and/or cost type specified for this override sequence. Press F4 for a list of valid GL accounts.
  10. In the Cost WIP GL Account field, enter the GL account to debit for work in progress tracking for work completed lines matching the cost type category and call type and/or cost type specified for this override sequence. Press F4 for a list of valid GL accounts.
    Note: This account will only be used if tracking WIP on call types.
  11. In the Revenue WIP GL Account field, enter the GL account to credit when billing work completed lines matching the cost type category and call type and/or cost type specified for this override sequence. Press F4 for a list of valid GL accounts.
    Note: This account will only be used if tracking WIP on call types.
  12. Save the record.
  13. Repeat Steps 3-11 for each cost type category override you wish to define.

Setting up Labor Burden Overrides

  1. In the Department field, select the department for which to set up overrides.
  2. Click on the Overrides tab.
  3. In the Seq field, enter + to add a new override entry. The system will automatically assign the next sequence number.
  4. From the Cost Type Category drop-down, select L-Labor .
  5. Select the Burden check box.

    To set up non-burden labor overrides, see Setting up GL Account Overrides above.

  6. In the Liability Type field, enter the burden liability type for which to set up Cost and Cost WIP account overrides. Press F4 for a list of valid liability types (as set up in HQ Liability Types).

    Leave this field blank if not overriding the Cost and Cost WIP accounts by liability type.

  7. In the Cost Type field, enter the SM cost type for which to set up Cost and Cost WIP account overrides. Press F4 for a list of valid cost types.

    Leave this field blank if not overriding the Cost and Cost WIP accounts by cost type.

  8. In the Call Type field, enter the call type for which to set up Cost and Cost WIP account overrides. Press F4 for a list of valid call types.

    Leave this field blank if not overriding the Cost and Cost WIP accounts by call type.

  9. In the Cost GL Account field, enter the GL account to debit with burden costs incurred for work completed labor lines matching the liability type, cost type, and/or call type specified for this override sequence. Press F4 for a list of valid GL accounts.
  10. In the Cost WIP GL Account field, enter the GL account to debit for work in progress burden tracking for work completed labor lines matching the liability type, cost type, and/or call type specified for this override sequence. Press F4 for a list of valid GL accounts.
    Note: This account will only be used if tracking WIP on call types.
  11. Save the record.
  12. Repeat for each labor burden override you wish to define.