GL Updates: Work Completed Labor
The system updates the General Ledger (GL) for work completed labor lines once you run the PR Ledger Update.
Work completed labor lines are handled somewhat differently in that no batch processing is done in SM. When you create a work completed labor line, the system creates a timesheet in PR My Timesheet.
Once you approve timesheets and post the timecard batches, you must then process payroll and run PR Ledger Update. If you selected the Interface PR to GL check box in PR Company Parameters, the system updates the Cost or Cost WIP account (depending on whether the call type is tracking WIP) specified for the work completed line with the "total amount" (gross + burden). It then creates one offsetting entry for the gross amount to the SM Applied Earnings account (defined by Earnings Type in PR Departments) and one offsetting entry for the burden amount to the SM Applied Burden account (defined by Liability Type in PR Departments Earnings Type).
Job Work Orders
If the work order is job-related and you have checked the JC interface box in SM Company Parameters, the system will update the Total Billable for the work completed line as cost to Job Cost and create GL entries using the Cost or Cost WIP account (if tracking WIP) specified for the work completed line, with offsetting entries to the JC Applied Earnings account and JC Applied Burden account in PR Departments. However, it will also create additional entries to the GL account defined for the phase or cost type in JC Departments for the job's department, as well as the Revenue or Revenue WIP account (if tracking WIP) specified for the work completed line.
* If a GL account is defined for the phase (on the work order scope), the system will debit the phase's GL account, regardless of whether a GL account is defined for the cost type specified on the work completed line. The system will only use the cost type's GL account when no GL account is defined for the phase.