Field Definitions: VPMenu Batch Selection Form

The following is a list of field descriptions for the VPMenu Batch Selection form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Do You Want to

  • Create a New Batch – Select this option to create a new batch. This enables the Batch Month and Restricted Access fields.
  • Use an Existing Batch – Select this option to open an existing batch. Use the Display options and the Unposted Batches grid to select the desired batch.

Batch Month

For new batches only.

Using the up/down arrows (to the right) or manual entry, indicate the month to which the entries in this batch will be posted. Click the Add Batch button when you are ready to create the new batch.

Adjustment Period Entries

GL Journal Transaction Entry batches only, where batch month is the last month of the fiscal year.

Check this box if this is a batch of GL Adjustment Period entries.

Leave this box unchecked if this is not a batch of GL Adjustment Period entries.

Restricted Access

Select this check box to restrict this batch from being accessed by any user (login) other than yourself.

Leave this check box unselected to allow this batch to be accessed by any user.

Click the OK button when you are ready to create the new batch.

Show my batches only

Select this check box to show only batches that you have created. Filters existing batches only.

Leave this check box cleared to show all batches (created by all users).

Note: The grid displays only open batches unless you select the Include all unposted batches check box, in which case the grid displays unposted batches of any status.

Include all unposted batches

Select this check box to display all batches that are not yet posted.

Leave the check box cleared to show only open batches in the selection grid.

Note: Batches displayed in the grid also depend on your selection in the Show my batches only check box.

Pay Sequence

For time posting only (i.e. Timecard Entry, Auto Overtime, Post Auto Earnings, and Salary Distribution).

Specify the pay sequence for this batch. This field will default the first pay sequence set up for the pay period specified above. If no pay sequence set up for the pay period, warning is displayed.

PR End Date

For time posting only (i.e. Timecard Entry, Auto Overtime, Post Auto Earnings, and Salary Distribution).

Specify the ending date for this pay period.

PR Group

For time posting only (i.e. Timecard Entry, Auto Overtime, Post Auto Earnings, and Salary Distribution).

Specify the PR group for this batch. Must be a valid group set up in PR Groups.