Add Vendor
Use this service to import Vendor information.
WSDL: AddVendor.jws
Method: AddVendor
Underlying File Maintenance
Prior to importing Vendor information, the following file maintenance areas must be completed:
Assumptions and Dependencies
The Vendor Master cost center flag is shared. The Vendor import will validate that the company has the cost center option set to Pending or Yes and will set the default for the new Vendor to Shared.
The Vendor status will default to (A)ctive.
The defined Contact_Name will be the primary contact.
The Vendor-Add Web service supports the USA Year End Reporting information. The Vendor-Update Web service supports the Canadian Year End Reporting information.
The Fed_1099_Indicator will defaults to 7 if the field is blank and the Send_1099_Flag is set to Y.
If the Send_1099_Flag is blank or N and the Fed_1099_Indicator, Social_Sec_Number and/or the Fed_Id_Number are defined they will be added to the Vendor.
The Social_Sec_Number and Fed_Id_Number cannot be populated at the same time. Each Vendor can only contain one of those two fields.
If the Send_1099_Flag is set to Y, it is highly recommended that you include either the social security number or the Federal Tax ID number, along with the 1099 indicator (7 is non-employee compensation).
The combined value of the Distribution % fields must equal 100%. For each G/L Account defined, a corresponding Distribution % must exist.
This Web Service works with the defined Workflow process in Spectrum.
The Authorized ID must have the user-defined fields defined, or mapped for this Web Service.
Field Descriptions
Use the table below for reference when using this service.
Excel |
Element Name |
Description |
Req |
Type |
Max |
Format |
Validation |
|---|---|---|---|---|---|---|---|
Authorization_ID |
Authorization ID to access the server |
YES |
Text |
20 |
Data Exchange Installation Screen |
||
GUID |
Unique reference number created by programming |
Text |
36 |
** See GUID definition |
|||
B |
Company_Code |
Company Code |
YES |
Text |
3 |
Valid Company in Spectrum |
|
C |
Vendor_Code |
Vendor Code |
YES |
Text |
10 |
Unique identifier / No commas |
UPPERCASE FORMAT-NO SYMBOLS |
D |
Vendor_Name |
Vendor Name |
YES |
Text |
30 |
No commas |
|
E |
Alpha_Sort |
Vendor Alpha Ref |
YES |
Text |
6 |
No commas |
|
F |
Type |
Vendor Type |
Text |
6 |
|||
G |
Address_1 |
Address 1 |
Text |
30 |
|||
H |
Address_2 |
Address 2 |
Text |
30 |
|||
I |
Address_3 |
City |
Text |
25 |
|||
J |
State |
State/province |
Text |
2 |
2 character postal abbreviation |
||
K |
Zip_Code |
Postal code |
Text |
10 |
ZIP or ZIP + 4 (for example, 98012-1234) |
||
L |
Phone |
Phone Number |
Text |
14 |
Formatted for example, (206) 555-1212 or 123-123-1224 or 123-1233 or 1231231225. |
Remove the dashes from format when sending to Spectrum. |
|
M |
Fax_Phone |
Fax # |
Text |
14 |
Formatted for example, (206) 555-1212 or 123-123-1224 or 123-1233 or 1231231225. |
Remove the dashes from format when sending to Spectrum. |
|
N |
Contact_Name |
Contact Name |
Text |
20 |
|||
O |
Our_Account_Number |
Account reference |
Text |
25 |
|||
P |
Terms_Code |
Payment due terms (A or B only) |
YES |
Text |
1 |
Enter 'A' if based on invoice date. Enter 'B' if based on 1st of next month. |
|
Q |
Terms_Days |
Days Payment Due |
YES |
Numeric |
3 |
Positive numbers only. |
|
R |
Terms_Disc_Code |
Discount Due (A or B only) |
YES |
Text |
1 |
Enter 'A' if based on invoice date. Enter 'B' if based on 1st of next month. |
|
S |
Terms_Disc_Days |
Days Discount Due |
Numeric |
3 |
Positive numbers only. |
||
T |
Terms_Disc_Percent |
Discount % |
Numeric |
6 |
Enter 10.25% as 10.25. Positive numbers only. |
||
U |
Insurance_Cert_Flag |
Ins Cert |
Text |
1 |
(Y)es or(N)o only |
||
V |
Insurance_Exp_Date |
Ins Expiration Date |
Date |
10 |
Enter as: MM/DD/CCYY (for example, 01/05/2010) |
||
W |
Hold_Flag |
On Hold? |
Text |
1 |
(Y)es or(N)o only |
||
X |
Default_GL_Account |
Default G/L Code |
Numeric |
12 |
Code must have an Active status. |
G/L Master File Maintenance |
|
Y |
GL_Distribution_Acct_List1 |
Multiple G/L Code (1) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
Z |
GL_Distribution_Acct_List2 |
Multiple G/L Code (2) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AA |
GL_Distribution_Acct_List3 |
Multiple G/L Code (3) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AB |
GL_Distribution_Acct_List4 |
Multiple G/L Code (4) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AC |
GL_Distribution_Acct_List5 |
Multiple G/L Code (5) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AD |
GL_Distribution_Acct_List6 |
Multiple G/L Code (6) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AE |
GL_Distribution_Acct_List7 |
Multiple G/L Code (7) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AF |
GL_Distribution_Acct_List8 |
Multiple G/L Code (8) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AG |
GL_Distribution_Acct_List9 |
Multiple G/L Code (9) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AH |
GL_Distribution_Acct_List10 |
Multiple G/L Codes (10) |
Numeric |
12 |
Must be a Non-Direct G/L code with an Active status. |
G/L Master File Maintenance |
|
AI |
GL_Distrib_Percent_List1 |
Distribution % (1) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AJ |
GL_Distrib_Percent_List2 |
Distribution % (2) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AK |
GL_Distrib_Percent_List3 |
Distribution % (3) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AL |
GL_Distrib_Percent_List4 |
Distribution % (4) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AM |
GL_Distrib_Percent_List5 |
Distribution % (5) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AN |
GL_Distrib_Percent_List6 |
Distribution % (6) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AO |
GL_Distrib_Percent_List7 |
Distribution % (7) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AP |
GL_Distrib_Percent_List8 |
Distribution % (8) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AQ |
GL_Distrib_Percent_List9 |
Distribution % (9) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AR |
GL_Distrib_Percent_List10 |
Distribution % (10) |
Numeric |
5 |
Enter 10.25% as 10.25. Positive numbers only. |
The combined value of the 'Distribution %' fields must = 100%. For each GL Account defined a corresponding Distribution % must exist. |
|
AS |
Use_Tax_Code |
Sales/Use Tax Code |
Text |
15 |
Use Tax Code Maintenance |
||
AT |
Send_1099_Flag |
1099 |
Text |
1 |
(Y)es or(N)o only |
*See Assumptions and Dependencies. |
|
AU |
Alt_1099_Name |
Alternate Name |
Text |
30 |
No commas |
||
AV |
Fed_1099_Indicator |
1099 Pmt Indicator |
Text |
1 |
1; 2; 3; 4; 5; 6; 7; 8; 9 or A only (7 for non-employee compensation box) |
* See Assumptions and Dependencies. Defaults to 7 if blank and the Send_1099_Flag = Y. |
|
AW |
Social_Sec_Number |
Social Security # |
Text |
9 |
Format = 123-45-6789 or 123456789. If defined then Fed_Id_Number must be blank. |
Remove the dashes from format. |
|
AX |
Fed_Id_Number |
Federal ID # |
Text |
12 |
If defined then Social_Sec_Number must be blank. |
||
AY |
Disadv_Business_Flag |
DBE |
Text |
1 |
(Y)es or(N)o only |
||
AZ |
Disadv_Business_Type |
DBE Type |
Text |
10 |
|||
BA |
Routing_Code1 |
Routing Code for Invoice Approval |
Text |
10 |
Routing Code Maintenance |
||
BB |
Routing_Code2 |
Routing Code for Over Limit Invoice Approval |
Text |
10 |
Routing Code Maintenance |
||
BC |
Routing_Limit |
Routing Limit Invoice Approval |
Numeric |
13 |
Positive numbers only. |
||
BD |
Vendor_Email |
Vendor Email |
Text |
80 |
Example: Jon@xxx.com |
Must be the basic layout for an email address. |
|
BE |
Contact_Phone |
Contact Phone |
Text |
14 |
Formatted for example, (206) 555-1212 or 123-123-1224 or 123-1233 or 1231231225. |
Remove the dashes from format when sending to Spectrum. |
|
BF |
UDF1 |
User Defined Alpha/ Numeric/Date 1 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BG |
UDF2 |
User Defined Alpha/ Numeric/Date 2 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BH |
UDF3 |
User Defined Alpha/ Numeric/Date 3 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BI |
UDF4 |
User Defined Alpha/ Numeric/Date 4 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BJ |
UDF5 |
User Defined Alpha/ Numeric/Date 5 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BK |
UDF6 |
User Defined Alpha/Numeric/Date 6 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BL |
UDF7 |
User Defined Alpha/ Numeric/Date 7 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BM |
UDF8 |
User Defined Alpha/ Numeric/Date 8 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BN |
UDF9 |
User Defined Alpha/ Numeric/Date 9 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BO |
UDF10 |
User Defined Alpha/ Numeric/Date 10 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BP |
UDF11 |
User Defined Alpha/ Numeric/Date 11 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BQ |
UDF12 |
User Defined Alpha/ Numeric/Date 12 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BR |
UDF13 |
User Defined Alpha/ Numeric/Date 13 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BS |
UDF14 |
User Defined Alpha/ Numeric/Date 14 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BT |
UDF15 |
User Defined Alpha/ Numeric/Date 15 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BU |
UDF16 |
User Defined Alpha/ Numeric/Date 16 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BV |
UDF17 |
User Defined Alpha/ Numeric/Date 17 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BW |
UDF18 |
User Defined Alpha/ Numeric/Date 18 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BX |
UDF19 |
User Defined Alpha/ Numeric/Date 19 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
||
BY |
UDF20 |
User Defined Alpha/ Numeric/Date 20 |
+ |
20 |
Web Service Authorization ID Service UDF defined. |
+ NOTE = the UDF (1-20) elements can be Numeric, Date or Text depending on how they are created within Spectrum.
