Service Contract Notes

Use this service to import Service Contract Notes information.

WSDL: ServiceContractNotes.jws

Method: ServiceContractNotes

Enhanced Authentication

Underlying File Maintenance

Prior to importing Service Contract Notes information, the following file maintenance areas must be completed:

  • System Administration > Installation > Service Contract

  • System Administration > Installation > Service Contract > Service Contract

  • System Administration > Installation > Service Contract > Service Contract Notes Topic Maintenance

  • System Administration > Installation > Work Order > Site

Assumptions and Dependencies

  • If Company_Code is blank then use the Authorization ID default value.

  • The Site_ID, Contract_Number and Notes_Topic must exist in order to add the notes.

  • Notes can be added to any Service Contract regardless of the status.

  • The Service Contract Notes web service has an option to append to the current Note Topic.

    • If not defined then the Notes will be replaced.

    • The formatting options available within the Notes are not supported.

  • The Notes_Text can hold up to 1000 characters total in the table therefore if appending the notes and the value of the current notes plus the web service notes exceeds the limit, the web service notes will be truncated.

  • If duplicate records exist to be updated, then they will all be updated as they are processed.

Field Descriptions

Use the table below for reference when using this service.

Note: The Authorization_ID and GUID elements are not shown on the Spectrum Excel Office Add-in templates for data entry points.

Excel

Element Name

Description

Req

Type

Max

Format

Validation

Authorization_ID

Authorization ID to access the server

YES

Text

20

Data Exchange Installation Screen

GUID

Unique reference number created by programming

Text

36

** See GUID definition

B

Company_Code

Company Code

Text

3

Valid Company in Spectrum. Defaults from the Authorization ID if not populated.

C

Site_ID

Site Code

YES

Text

10

Valid combination of Site_ID and Contract_Number

Service Contract Work Order Site

D

Contract_Number

Contract

YES

Text

10

Valid combination of Site_ID and Contract_Number

Service Contract

E

Notes_Topic

Notes Topic

YES

Text

20

Service Contract Note Topics Maintenance

F

Notes_Text

Notes

Text

1000

G

Append_Note

Append Notes?

Text

1

(Y) to append. Blank = Replace all notes