You can share documents with project contacts via email
notification by going to Projects > Documents > Actions > Share.
In order to share a document
with a contact, the contact must first have permission to view the document. For details
on providing access to a document, see Set Access to a Folder.
From the home page, under Projects, select the name of
the project you want to open.
Alternatively, go to the main menu
in the upper left-hand corner, select Projects, and then select the
name of the project you want to open.
The Dashboard for the project
appears.
Select the Documents tab.
Select the check box for the documents(s) you want
to share.
Click the Actions button
, and then select Share.
The Share Items window
appears.
Select the check box next to the name of a contact
to add that person, or distribution group, to the recipients list. You can also
click in the Search
field and begin typing to filter the list of contacts.
Optionally, to select all project contacts on the
list, select Notify All
Users.
Note: Only contacts (individual or
within a distribution group) with permissions to the location you are
sharing from will receive a notification email that a document has been
shared with them.
(Optional) Add a comment to be included at the top of the email
notification.
Click Share.
Project contacts are notified via email that a document
has been shared with them, and provided a hyperlink to all items included.
Tip: You can also share a link to a document by opening
the document and selecting the share link option in the
document viewer. That option provides a unique link to the document that you can
paste into an email or message to share with other team members.