Sample Emails Generated by the Portal
Find samples of Timecard, Time Off, Personal Info, and Other emails generated by the portal.
Timecard Emails
- Frequency: Email sent to manager as soon as the timecard is generated.
- Configuration: Enabled via portal setting.
- Recipient(s): Managers of the employee who submitted the timecard. Find a list of an employee's timecard reviewers on the Timecard Dashboard (select for the timecard line).
- Sample Email:
Timecard unsubmitted:
- Frequency: Email sent to manager as soon as the timecard is unsubmitted.
- Configuration: Enabled via portal setting.
- Recipient(s): Managers of the employee who submitted the timecard.
- Sample Email:
Reminder Email:
- Frequency: Email sent to employees who have not submitted a timecard for the pay period. Email is sent once a pay period. Timing depends on the portal setting Unsubmitted Time Card Reminder Timing located under . Manually trigger this email from the Timecard Dashboard (select ). You can review the list of recipients before sending.
- Configuration: Enabled via portal setting.
- Recipient(s): Employees who have not submitted a timecard. Review this list of employees in the Send Email Reminder window (available from the Timecard Dashboard by selecting ).
- Sample Email:
Time Off Emails
- Frequency: Manager Daily Approval email sent once per day.
- Recipient(s): Manager of the employee who submitted the time off request. Employee can see manager's name on the Mange My Time Off page.
- Sample Email: See Other Email section for a sample of the Manager Daily Approval email.
- Frequency: Email sent when action taken.
- Recipient(s): Requester, approver, and Notify Vacation admins. Email includes action and comments.
- Sample Email:
Personal Info Emails
Submitting changes:
- Frequency: Email sent to manager as soon as the request is submitted.
- Configuration: Always enabled.
- Recipient(s): Submitter based on portal setting (Employee email or VA User Profile email).
- Sample Email:
Request approved/rejected:
- Frequency: Email sent to requester upon approval/rejection.
- Configuration: Always enabled.
- Recipient(s): Submitter based on portal setting (Employee email or VA User Profile email).
Request approved:
- Frequency: Email sent to manager as soon as request is submitted.
- Configuration: Always enabled.
- Recipient(s): Submitter based on portal setting (Employee email or VA User Profile email).
Other Emails
Manager Daily Approval:
- Frequency: Daily until the manager takes action. Email notifies manager of items pending approval, including time off requests, pending expense requests, timecard approvals, and job time approvals.
- Configuration: Enabled via portal setting.
- Recipient(s): Employees who have not submitted a timecard will receive the email. email).
- Sample Email: