Run Vendor Reports
Run vendor reports to view, print, or save information about vendors, invoices, and purchase orders in ProContractor. You can specify criteria for a report when you run it. Reports are independent of each other and can be run at any time.
Available vendor reports are listed below. In addition to these reports, you can create and run your own user-defined reports in the Vendor module.
| Report | Description | When Run (Typically) |
|---|---|---|
| Invoices | ||
| View Vendor Invoice Log | Lists vendor invoices for selected vendors, invoice stages, and routing statuses in a customizable grid. | As needed |
| View Project Vendor Invoices | Lists vendor invoices for selected projects and date range in a customizable grid. | As needed |
| Purchases | ||
| View Purchase Order Log screen | Lists purchase orders for selected vendors and profit centers in a customizable grid. | As needed |
| Subcontracts | ||
| View Subcontract Log screen | Lists subcontracts and/or subcontract change orders for selected vendors and projects in a customizable grid. | As needed |
| Reports | ||
| Open Vendor Invoices by Distribution Company screen | Shows all open vendor invoices sorted by distribution company. | Periodically |
| Open Vendor Invoices by Vendor screen | Shows all open vendor invoices sorted by vendor. | Periodically |
| Open Vendor Invoices by Project screen | Shows all open vendor invoices sorted by project. | Periodically |
| Open Vendor Invoices by Project + CMR screen | Shows all open vendor invoices sorted by project and change management record. | Periodically |
| Open Vendor Invoices by Division screen | Shows all open invoices aged and totaled based on the invoice date or the invoice due date by division. | Monthly |
| Vendor Invoice Aging by Distribution Company screen | Shows detailed report of all open vendor invoices aged and totaled by distribution company. | Monthly |
| Vendor Invoice Aging by Vendor screen | Shows detailed report of all open vendor invoices aged and totaled based on the invoice date or the invoice due date. | Monthly |
| Vendor Invoice Aging by Vendor - Summary screen | Shows a summary report of all open vendor invoices aged and totaled based on the invoice date or the invoice due date. | Monthly |
| Vendor Invoice Aging by Project screen | Shows all open vendor invoices aged and totaled based on the invoice date or the invoice due date by project. | Monthly |
| Vendor Invoice Aging by Invoice Age screen | Shows all open vendor invoices aged and totaled based on the invoice date or the invoice due date by invoice age. | Monthly |
| Cash Requirements by Distribution Company screen | Shows open invoices by payment due dates sorted by distribution company. Use this report to review your upcoming cash needs. | Periodically |
| Cash Requirements by Vendor screen | Shows open invoices by payment due dates sorted by vendor. Use this report to review your upcoming cash needs. | Periodically |
| Cash Requirements by Project screen | Shows open invoices by payment due dates sorted by project. Use this report to review your upcoming cash needs. | Periodically |
| Vendor Account Summary screen | Shows balances for invoices, credits, payments, net, and retainage by vendor as of a specified month. You can select to compare the current year balances to the prior year. | Monthly |
| Vendor GL Distribution History screen | Shows general ledger entries by vendor transaction. | Periodically |
| Vendor Invoice History screen | Shows vendor invoices posted within a selected range of dates. | Periodically |
| Vendor Payment History screen | Shows vendor payments posted within a selected range of dates. | Periodically |
| Vendor Compensation Report screen | Shows payments made to vendors for a selected date range. | Periodically |
| View Vendor Transactions screen | Shows vendor transactions for a selected range of dates in a highly customizable grid. | Periodically |
| Vendor Transactions screen | Shows all vendor transactions sorted by vendor and the running balance for each vendor. | Periodically |
| Ad Hoc Vendor Lien Releases for Payments screen | Print lien releases for vendors and projects for which you have not created lien notices. | As needed |
| ePayment Report screen | Shows all vendor payments in an ePayment batch. | As needed |
| Vendors User-Defined Reports screen | Create your own customized vendor reports. | As needed |
| Purchase Orders | ||
| Purchase Order Summary screen | Shows detailed purchase order information. | Periodically |
| Purchase Order Line Summary screen | Shows a summary report of purchase order line information for selected purchase orders. | Periodically |
| Purchase Order Line Detail screen | Shows detailed purchase order line information including distribution details for selected purchase orders. | Periodically |
| Purchase Order Detail by Item screen | Shows line details for the items that make up purchase orders. | Periodically |
| Purchase Order Transaction Report screen | Shows the transactions associated with a purchase order, including receipts and invoices. | Periodically |
| Item Purchase History screen | Shows the purchasing history of selected items. | Periodically |
| Estimate to PO Cost Variance by Estimate Job screen | Compares item costs on an estimate to item costs on a purchase order when you create a purchase order from an estimate. | Periodically |
| Estimate to PO Cost Variance by Project screen | Compares item costs on an estimate to item costs on a purchase order when you create a purchase order from an estimate and sorts the report by project. | Periodically |
| View Estimate Items for Purchasing screen | Lists items that need to be purchased to complete an estimate job in a customizable grid. | As needed |
| Subcontracts | ||
| Subcontract Status screen | Shows subcontract activity sorted by cost code | Periodically |
| Subcontract Summary by Vendor screen | Shows subcontract summary information sorted by vendor. | Periodically |
| Subcontract Summary by Project screen | Shows subcontract summary information sorted by project. | Periodically |
| Subcontract Detail by Vendor screen | Shows subcontract detail information sorted by vendor. | Periodically |
| Subcontract Detail by Project screen | Shows subcontract detail information sorted by project. | Periodically |
| Subcontract Transactions screen | Shows subcontract transactions. | Periodically |
| Compliance Report screen | Shows compliance information (including expiration dates) for your subcontracts. | Periodically |
| Posting Journals | ||
| Vendor Invoice Posting Journal screen | Shows vendor invoice posting groups containing entries that are ready to be posted. | Before posting entries |
| Adjusted Vendor Invoice Posting Journal screen | Shows vendor invoice adjustment posting groups containing entries that are ready to be posted. | Before posting entries |
| Vendor Payment Posting Journal screen | Shows vendor payment posting groups containing entries that are ready to be posted. | Before posting entries |
| Voided Payments Journal History screen | Shows vendor voided payments posting groups containing entries that are ready to be posted. | Before posting entries |
| Purchase Order Receipts Posting Journal screen | Shows purchase order receipts posting groups containing entries that are ready to be posted. | Before posting entries |
| Journal History | ||
| Vendor Invoice Journal History screen | Shows vendor invoice posting groups containing entries that have been posted. | After posting entries |
| Vendor Invoice Adjustment Journal History screen | Shows vendor invoice adjustment posting groups containing entries that have been posted. | After posting entries |
| Vendor Payment Journal History screen | Shows vendor payment posting groups containing entries that have been posted. | After posting entries |
| Voided Payments Journal History screen | Shows vendor voided payments posting groups containing entries that have been posted. | After posting entries |
| Purchase Order Receipts Journal History screen | Shows purchase order receipts posting groups containing entries that have been posted. | After posting entries |
| Setup | ||
| View Vendor Setups screen | Lists current settings on vendor setup screens in a customizable grid. | As needed |
Note: The table below lists common reports from the Vendor Center in American Contractor and the corresponding ProContractor report in the Vendors module.
| American Contractor Report | ProContractor Report |
|---|---|
| 1099 Summary Report | Print Forms 1099 Summary Report (U.S.) screen |
| Insurance/License Expiration Report | Compliance Report screen |
| Open Invoice Aging by Vendors | Vendor Invoice Aging by Vendor - Summary screen |
| Open Invoice by Vendors | Open Vendor Invoices by Vendor screen |
| PO Item Detail | Purchase Order Line Detail screen |
| PO Status by Job | Purchase Order Summary screen |
| PO Status by Vendors | Purchase Order Summary screen |
| Subcontract Detail & Forecasted Cost | Subcontract Detail by Vendor screen |
| Subcontract Status by Job | Subcontract Summary by Project screen |
| Vendors List with 1099 Information | Vendor Compensation Report screen |
