Issue a Vehicle Allowance
Vehicle allowances may require set up steps prior to beginning the payroll cycle.
Before you can issue a vehicle allowance to an employee, the relevant add-on/deduction code must exist in Add-on/Deduction Code Maintenance, and this code's disbursement frequency must match the employee's pay frequency. If a new code needs to be added to meet these requirements, you must add the code during a time the Payroll cycle is not in process.
Important: If you want to issue a vehicle expense reimbursement, which has no tax implications for the employee, do not take the steps below. Instead, designate a vehicle expense reimbursement add-on code during Pre-Time Card Entry.
Note: Use of a vehicle allowance requires making sure month-to-date amounts are cleared in a timely manner in the Clear MTD, QTD, YTD Amounts screen, which is available on the menu.
- On the Site Map screen, click .
- In the Employee code field, enter the employee code and press Enter. If needed, press F4 to search.
- In the Add-on/ded code field, enter the vehicle allowance add-on code which has a disbursement frequency matching the employee's pay frequency. If needed, press F4 to search among existing codes in the Payroll Deductions window.
- In the Status field, use the drop-down list to select a status for the allowance:
- Recurring - the add-on will appear as a regular occurrence in each new pay cycle.
- One time - the add-on is included in the next pay cycle only.
- In the % / amount field, enter the fixed vehicle allowance amount in dollars.
- In the Limit field, enter the Annual and Monthly limits for the allowance.
- Press OK repeatedly to return to the main menu.
