Subcontract Kiosk
Authorized subcontractors can enter their own progress billings and submit them electronically into Invoice Approval without requiring use of a Spectrum license.
- The My Subcontracts app gives vendors access to summary information about their subcontracts, and when a record is chosen, the My Subcontract Manager screen displays.
- The My Subcontract Manager screen provides detailed information about the selected subcontract, and includes links to two reports and an entry screen: a subcontract activity report, a detailed quantity report, and the My Subcontract Billing Entry screen.
- The My Subcontract Billing Entry screen is where the subcontractor can enter the current period quantity and amount completed, before selecting the Submit button that generates an unapproved A/P subcontract invoice and routes it directly to the first reviewer.
Installation
The Subcontract Kiosk (SK) module must be enabled on your Company Installation screen. Navigate to . On the Modules tab, select the Subcontract Kiosk checkbox.
Determine how employees will connect
The user must be able to access theSpectrum server in order to use the Subcontract Kiosk. There are many ways to accomplish this such as creating a virtual private network (VPN) or hosting your Spectrum system on a public URL. Please see your technical expert for the best option for your organization.
Create a Spectrum logon for a vendor
Every vendor who accesses the Subcontract Kiosk must have a Spectrum logon. To facilitate setting these up for the first time, use the Manage Vendor Logons screen.
The Subcontract Administrator can quickly create logons without accessing the standard Operator Security screen. They also can reset passwords and change the status of the logon from this one place as well.
For instructions, see Grant Subcontractor Access to Spectrum.
